What's new in ImmoTopia.

Electronic signature, bank direct debit and service charge payment

• Electronic signature of leases, inspection reports and mandates, with a Signatures screen to follow requests and automatic reminders to signatories (paid option)
• Bank direct debit of rent: direct debit mandates, batches and pre-notification
• Online payment of condominium service charges by Mobile Money, from the “Pay this call” link and the co-owner portal
• Video conferencing for general meetings, with moderated chat and meeting recording (paid option)
• Export of every table to Excel, CSV and PDF
• App installable on your phone

Live general meetings and document templates

• Condominium: live general meetings, with attendance sheet, real-time quorum, online voting through personal links and a projection screen
• Word download of service charge notices, receipts and general meeting notices
• Standard document templates with header, agency logo and fill-in fields

ImmoCopilot reliability

• ImmoCopilot checks a write plan before running it and names the fields in error

Site inventory and per-agency menus

• Construction site stock control and furniture template for inventory reports
• Site inventory over WhatsApp, assisted by AI
• Menus customisable for each agency
• Faster ImmoCopilot answers

ImmoCopilot v2

• Full-page assistant, with tables and documents produced in the conversation
• Reads all agency data, within the user's permissions
• Changes proposed by the assistant, only applied once you approve them

Extended portfolio management and audit log

• Multi-asset portfolio and consolidated net worth
• Projections, simulations and banking ratios; cash flow forecast
• Insurance, claims and maintenance log per property; land title regularisation tracking
• Bulk property import, read-only access for trusted third parties, Mobile Money payment link for rent
• Individual space with a free tier
• Two-level audit log: agency and platform

Operations and reliability

• Platform e-mail delivery
• Backups copied off the server
• End-to-end acceptance testing of the six subscription packs

ImmoCopilot AI assistant

• First release of ImmoCopilot, the AI assistant built into the app
• Receipts, statements and leases generated from Word templates

Condominium fixes

• Fixes to general meetings, incidents, charge notices, budget closing and downloads

Portfolio pack

• Portfolio pack, Essential and Pro
• Holding entities and taxation
• PDF and Excel exports, due date alerts
• Portfolio view in the owner portal
• Condominium funds credited by payments

Full condominium management

• Document branding per managing agency
• Payment allocation, advances and monthly follow-up
• Service charge receipts, sent and printed in bulk
• Automatic service charge calls and PDF notices
• Enhanced co-owner portal
• Supplier invoices and payments
• Full export of an agency's data

Subscription and condominium fixes

• Clear message when the unit quota is exceeded
• Fixes from condominium acceptance testing

Multi-agency, online payment and subscriptions

• Fully isolated agencies and one-click agency creation
• Online rent payment
• Stackable subscription packs, unit quotas and billing

Property management and new design

• Complete property management, SYSCOHADA compliant
• New design in the brand colours
• Condominium module in four tabs, detailed treasury

Trilingual application

• Application in French, English and Arabic
• Import of existing Excel trackers
• Duplication of cash vouchers, invoices and purchase orders

Finance module

• Third-party accounts, trial balance, statements and campaigns
• Suppliers, construction sites and cash desk
• Budgets, amendments, purchase orders and commitment tracking
• Land leases, associations, salaries, contractors, retentions and closing
• Stock management
• Role-based menus and home dashboard

Secure foundation and new interface

• Security hardening and data isolation between agencies
• Unified interface, owner and tenant portals integrated
• New screens for properties, due dates, penalties, payments, documents and calendar
• Overview of portfolio works programmes

First release of ImmoTopia

• Properties and units, public listings
• Property management: leases, due dates, payments and penalties
• Contact and lead CRM
• Condominium management
• Owner portal with statements, tenant portal with maintenance requests
• Documents, e-mail and WhatsApp notifications, newsletter
• Administration, roles and permissions